Primary Purpose:
To provide continuous monitoring of Adult Education processes and their supporting application to ensure a comprehensive quality of the Adult Education program and compliance with contractual obligations and federal, state, and local regulations. Assist in overseeing the Adult Education grant compliance and reporting process and workflow analysis for the division. Assist in tracking and analyzing fiscal results in terms of budgets, revenues/expenditures, and trends and provide monthly reports to the Director of Adult Education.
Qualifications:
Education/Certification:
- Bachelor’s degree from an accredited university
Special Knowledge/Skills:
- Ability to analyze and monitor processes and develop operational performance reports
- Ability to effectively utilize computers with exceptional skills in Word, Excel, and database applications
- Excellent writing and interpersonal skills
- Knowledge of quality assurance methodologies, evaluation and/or quality improvement processes
- Ability to work with program Director to develop effective processes and procedures that ensure compliance with all program requirement
Experience:
- Three years of experience working with grants
- Experience working in an Adult Education program preferred
- Experience in monitoring systems to collect, analyze, synthesize, and report data from both internal and external sources
- Skill and experience in implementing and monitoring program systems for a non-profit agency, educational institution, or related entity
- Experience in developing processes and procedures to ensure program compliance
- Experience utilizing computerized and accounting data systems
- Experience working with Code of Federal Regulations (CFR) 200 program requirements and grant processes
- Experience with financial and budgeting reports and procurement processes
Major Responsibilities and Duties:
- Model HCDE Adult Education’s mission, vision, and values.
- Implement monitoring of financial and programmatic areas to ensure compliance and to detect possible areas of noncompliance with established regulations and procedures.
- Maintain recordkeeping systems and computerized data tracking systems for all compliance monitoring activities.
- Design, implement, and report monitoring to support compliance.
- Make recommendations for improving operational activities and processes based on monitoring outcomes.
- Participate in educating staff on identified compliance issues and regulatory requirements.
- Participate in the creation and maintain documentation of the annual ongoing monitoring plan.
- Work collaboratively with a variety of teams, including participation on the Selection Committee.
- Coordinate the development and facilitation of contracts required under the grant through the procurement process.
- Develop board agendas for contract approvals.
- Assist in developing a detailed budget for all grants and activities according to state and federal
- Monitor monthly expenditures across all grants and make timely recommendations for necessary
- Provide Adult Education Director or HCDE staff with timely program financial data as needed for grant or agency reporting.
- Develop effective strategies to determine compliance with federal grant requirements including, but not limited to, purchasing, time and effort and program assets.
- Maintain an inventory of all program assets including technology according to program policy.
- Organize book orders according to program needs and HCDE regulations.
- Submit timely budget amendments, Board items and internal compliance documentation as needed.
- Develop and implement regular risk management strategies designed to maximize program effectiveness.
- Manage Access Harris grant program, including completing all financial and programmatic reports and providing supervision and guidance to all grant staff.
- Provide supervision and guidance to appropriate support staff.
- Prepare analysis and periodic management reports regarding program status dealing with budget sustainability.
- Perform other duties as assigned.