Primary Purpose:

• Support the Assistant Director of Compliance and Family Services with the operation of the Head Start program and perform general duties as a member of the program’s administrative team.

Qualifications:

Education/Certification:

• High school diploma or GED certificate, some college preferred

Special Knowledge/Skills:

• Clear, effective written and verbal communication; bilingual English/Spanish preferred
• Proficiency with technology, computer systems and software applications (Word, Excel, PowerPoint)
• Effective/efficient critical thinking, problem-solving, and decision-making skills
• Ability to work cohesively on an interdisciplinary team
• Ability to consistently provide high level customer service
• Strong planning and organization skills, ability to prioritize and meet deadlines
• Accurate note-taking skills and ability to maintain accurate records

Experience:

• Four years of experience in a clerical or administrative support position
• Experience with accounts payable, payroll, and budgets

Major Responsibilities and Duties:

• Model HCDE and Head Start’s mission, vision, and values.
• Provide administrative assistance to the Assistant Director and support the daily operations of the Head Start program.
• Develop and maintain various recordkeeping systems.
• Assist with preparation and tracking of budgets, contracts, and other documents needed for the program.
• Place, track, troubleshoot, and accept orders; maintain and track inventory and PO balances.
• Prepare documents and reports in a timely manner, including those related to maintaining program compliance.
• Work with the administrative team to ensure consistent delivery of services, including assisting with monthly Policy Council meetings.
• Assist parents and clients as needed, including facilitating communication between clients and campus or administrative staff and proofreading/translating documents.
• Assist with preparation for meetings and special events, including coordinating travel arrangements and conference registration, when applicable.
• Establish and maintain good public relations with department personnel, clients and the public.
• Maintain confidentiality of information.
• Perform other duties as assigned.